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CUSTOMER SUCCESS STORY

How Degreed Brings Clarity to Software Budgeting and Forecasting

Industry

IT & Services

Headquarters

Pleasanton, CA

Number of Employees

600+

Results

  • 30% more accurate annual software forecasts
  • 16% savings on total SaaS spend in year one
  • 400% return on LeanIX SaaS Management Platform investment

The Challenge

To control SaaS overspending

Helping enterprises upskill and reskill their employees is an audacious mission and it is at the heart of Degreed’s business. Its learning and talent system is used by hundreds of the world’s biggest companies to build in-demand skills, and create better performing, more adaptable workforces.

Naturally, Degreed’s growth trajectory has some teams playing catch-up. Vice President of FP&A, Zac Makin, remembers meeting with a department in their monthly budget vs. actual meeting. His team was asked a simple question, “how much are we spending?” for a specific software subscription. Makin cringes: “It took more effort than it should have to answer this question. It was embarrassing.”

Like most enterprises, SaaS management lived between two worlds. “Our infosec team was tracking licenses on various Google Sheets,” shares Makin. “But they were at the mercy of budget owners to tell them what they bought.” The finance team tried a different approach. But interpreting accounting software–and tracing vendors, subscriptions, and dates through a maze of prepaid journal entries in Abacus and Bill.com was unreliable. “Our software count was somewhere in the hundreds, but we didn’t have enough visibility to actually manage it.”

 

"The two hardest things to budget for are headcount and software. This has removed a huge planning load for us."

Zac Makin,
Degreed's VP FP&A

Zac Makin

The solution

LeanIX SaaS
Management Platform

While finance’s budgeting process was industry-standard, the team wasn’t OK just being “in the ball-park.”

“We spend seven digits every year on software,” Makin notes. “Any discovery and visibility improvement was material.”

“Our software count was somewhere in the hundreds, but we didn’t have enough visibility to actually manage it.”

Zac Makin, Degreed's VP FP&A

 

Degreed’s CFO charged Makin to find a solution. Days later, a serendipitous call from LeanIX came. The platform checked all the boxes for Makin and his infosec counterpart: affordable, secure, and easy-to-implement.

 

the success

LeanIX becomes vital part
of the software approval committee

“We’ve already saved over $75,000 (nearly 400% ROI) on the solution,” says Makin. He appreciates the hours saved from faster renewal decisions and no longer maintaining spreadsheets or chasing down budget owners. FP&A’s annual software forecasts are now 30% more accurate.

The company hardened its security posture, too. “We developed a software approval committee made up of finance, infosec, contract management, and data insights leaders.” LeanIX’s renewal notifications and alerts often drive meeting agendas. Every software is reviewed and signed-off on by key teams before renewal.

The committee makes each SaaS owner a LeanIX user–and requires them to update purchasing details and login credentials for accountability. The owners must also outline a business case for the purchase. “We take this into account before we green-light renewals,” says Makin.

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