Use Case

Application Portfolio Assessment

Story Background

Interactive Product-Tour

See how it works in action

By reducing complexity, managing cost, and aligning applications with critical business capabilities, organizations can improve their overall effectiveness and competitiveness. A well-organized, up-to-date application repository is essential for all these initiatives – complex spreadsheets just can’t do the job.

Request Demo

Bringing transparency to a complex IT landscape

"We have this big, heterogeneous, IT landscape with thousands of applications, but there was no holistic big picture or transparency in the past. SAP LeanIX enabled us to create a holistic overview of our global IT landscape in a short period of time. We now have a clear understanding of how important specific business capabilities are and how well the underlying IT systems support it."

KUKA logo
Christian Schwaiger, Head of Corporate EAM

How it works

Manage software complexity and costs with SAP LeanIX

Synchronize your data assets and applications

  • Get started by importing existing application data from Excel or through our well-documented open APIs
  • Leverage automated SaaS Discovery to find all your SaaS applications and add them to your inventory
  • Identify the stakeholders from business and IT responsible for each application and let them take ownership via subscriptions
  • Develop a Business Capability map either from scratch or import a best-practice Business Capability Map

Conduct an in-depth evaluation of each application

  • Document how your applications support and enable the business by linking them to business capabilities
  • Utilize Surveys to collect data on the business criticality of each application as well as its functional and technical fit within the organization
  • Link applications to their underpinning software and hardware IT Components to gain an overview of dependencies and associated costs

Design your target application portfolio

  • Use the Business Capability map to identify redundancies in the application landscape
  • Get an overview of data flows and dependencies between applications through provided and consumed interfaces
  • Identify candidates for rationalization with pre-defined reports helping analyze the costs and value of each application
  • Apply the Gartner TIME methodology (Tolerate, Invest, Migrate, Eliminate) to categorize your portfolio and find rationalization candidates

Develop the rationalization roadmap

  • Scope rationalization efforts according to business criticality and functional or organizational User Group
  • Define ways forward for each application in waves of short-term, medium-term, and long-term measures
  • Provide stakeholders with transparency into the current and target landscape with dashboards and reports
  • Plan for continuous rationalization so that your application portfolio remains agile continuously

Benefits Reported by SAP LeanIX Customers

1.2 M

Save $1.2M in application costs per year.

30 %

Remove 30% of redundant applications and IT components within 6 months.

1.3 M

Free up to $1.3M in financial resources for innovation.


Customer Quotes

Why customers choose SAP LeanIX

Don't just take our word for it - read about how our customers have experienced SAP LeanIX to get on top of their application portfolio assessment.

Read reviews on G2
"User friendly, collaborative EA Tool Simple data model, easy for anyone to flow, Crowd-sourcing capability using surveys"
Verified User
Banking Industry (>1000 empl.)
Jun 07, 2023
"Great tool, focusing on impact, evolving rapidly. Modern and ergonomic UI, great standard integrations, constantly getting better and expanding features. Easy to understand and to explain Data Model ready for use. Focused approached on outcome and reports. LeanIX company culture is open, modern, agile. This is a really good partner with good influence, especially for us as a public company."
Henry N.
Enterprise (>1000 empl.)
May 09, 2023
"Flexibility Configurability Simplicity Flexible to use its components *factsheets for a variety of purposes. Highly cofigurable to accomodate needs. Simple to intuitive to use. A tool not just for architects, but for a broader technical and even functional (business arch) community."
Verified User
Government Administration (>1000 empl.)
Jun 07, 2023
"User friendly and best in class EA tool Very easy to use, very user friendly and a great and easy UI. Enables collaboration with many users of different backgrounds. The provided services like Reference Catalogues are very valuable. Customer Success Managers are great!"
Verified User
Pharmaceutical Industry (>1000 empl.)
May 09, 2023
"One of the most worthful applications we introduced in my former company It creates the transparency over IT landscape that we did not had before and to speed up decision making"
Verified User
Automotive Industry (>1000 empl.)
May 09, 2023
"Great Usability. Open Integration. Good company and continuous improvement of the product. The lean UI and intuitive usage. Lots of integration and Report functions. Active Community and feedback driven development of the product."
Verified User
Building Materials Industry (>1000 empl.)
May 09, 2023
"I'm using LeanIX more years in two different companies. It is very easy to use. The onboarding works very well and is super fast."
Christian V.
Mid-Market (51 - 1000 empl.)
May 09, 2023
"Maturing from application inventory to application management is significantly easier with LeanIX Best practices metamodel to serve as a starting point for our implementation and the success managers"
Verified User
Financial Services Industry (>1000 empl.)
Jun 08, 2023
"Collaborative EAM with fast time-to-benefit One thing that stands out is the fast implementation timeline. As you can start with a minimal set of required data, you can get started with EAM in LeanIX very easily and extend the data in the tool as your use cases progress."
Verified User
Oil & Energy Industry (>1000 empl.)
May 24, 2023
Samira M.
Enterprise (>1000 empl.)
Jun 07, 2023

Related Resources

Take your capabilities to the next level and arm yourself with the knowledge you need

White Paper

The Definitive Guide to Application Portfolio Management

Download now